Internet is valuable business tool which we intend to be limited just to the business work. Employees might commit computer related crime that can be considered simple or catastrophic to the organization. Precisely, this memo concerns with the following areas. In the company, we provide free access to internet to the employees because of engaging more productivity and using it for work-related activities. First, the memo addresses the possible tort that the employees who use the internet could commit. Tag: memo to employees about internet usage Risking Your Business with no Internet and Email Policy? Employee Cell Phone Policy Letter Findlegalforms com. Pros Precisely, this memo concerns with the following areas. Internet use policy 1. Sample Memo To Employees Smart About Software Sample Schedules And Reports In Employee Scheduling Software. Employees are always on the verge of putting the company at risk when they abuse the internet by engaging in unproductive activities. As a consulting officer, the CEO of a Fortune 500 Company has requested me to write a memo on the employee use of internet at work. The company might be on the risk of internet crime when the employee commits an offense such as theft of company’s information or funds. Therefore, the company’s reputation can be placed at risk by theft, financial harm and invasion of the privacy matters (Clarkson, Miller, & Cross, 2014). Yeah – we all know how good it is and also how potentially bad it is as well. Keeping employees on task is something that most employers struggle with. Sample Internet and Email Policy for Employees . ADMINISTRATIVE MEMORANDUM. We have provided this facility so the company data is save in secret folders just accessible to the management and administration but some people have tried to break these certain laws. However, federal law protects employers who do monitor employee Internet activity. Memorandum: POLICIES FOR INTERNET & TECHNOLOGY USE IN THE WORKPLACE Policies to Be Adhered Equipment and Fair internet usage Policy. We at [Company Na… Make sure that the tone of the memo is kept formal. Instead we rely on the individual employee to monitor his/her own phone use. Admin Staff Members, This memorandum is written to inform all the employees about new rules of Company regarding Internet usage in the facility. However, access to the Internet through is a privilege and all employees must adhere to the policies concerning Computer, Email and Internet usage. In the company, we provide free access to internet to the employees because of engaging more productivity and using it for work-related activities. Employers may choose to simply insert a general memo into the company handbook outlining the details of workplace monitoring and issue each staff member an updated handbook. SUBJECT: Internet Usage Policy. We are going to take action against those employees and also going to revise and renew the internet usage policy in company. Employee Texting at Work How The action will adversely affect the integrity of the corporate data (Clarkson, Miller, & Cross, 2014). Internet will only be accessible when reasonable professional work needs are identified. While we admit to not always understanding how spending 4 hours a day on Facebook contributesto your professional development, we are trying hard to be open-minded and give each of you the benefit of the doubt. Memo to Implement Company Rules for Internet Usage. These sample memorandum are written for office workers by high authorities of the company. The internet has changed the ways people in various organizations communicate and do their day to day businesses. As this information has come into our knowledge that employees are very un-professional while using internet in the company and most of them are trafficking the internet by opening certain malicious browsers on the web of company computers. Write a memo to your boss asking for a larger variety of healthy alternatives to the junk food that’s currently available. Employees must switch off, put on vibration or preferably put the cell phone on silent mode when in an important meeting or conference which may cause disruption in work. If they are unsure how to do so, they can ask for help from our Office Manager or their supervisor. Disciplinary action. The proprietors use a colleague's computer, conceals his/her identity and forward the message to the target person. When employees carelessly use such sites, the company might face repercussions in various legal areas. Voicemail, email, and internet usage assigned to an employee's computer or telephone extensions are solely for the purpose of conducting company business. Any time you can contact us via email. Many companies produce handbooks for their employees, complete with company policies, the rights and duties of employees, and other vital information. Do you really want to invite the ‘bad apples’ into your business? They include drug, sex, assault and burglary crimes. their new business. Nowadays, it’s even harder with the constant distractions that come from the Internet and social media. Utilizing the Internet is allowed and supported as long as the purpose of such usage is to meet the goals of the company. Memo to Implement Company Rules for Internet Usage. Dear Employees, The internet usage in the company are property of the company. Basically, a few employees who need access to … A tort is a wrongful act done by an individual that leads to civil legal liability. Violation of these policies coul… Employee Internet Usage Policy. Memorandum. Also, the employee can commit a white collar crime that involve threatening or harassing an employee via their computer workstations. From: Alexiya Embery. This Employee Internet Usage Policy is ready to be tailored for your company’s needs and should be considered a starting point for setting up your policies regarding computer usage for employees. We also provide company profiles to companies which are about to launch new business, along with related necessary documentation. Notify me of follow-up comments by email. The internet is a scary place. Employee Cell Phone Policy Template. Each employee must comply with the rules listed in the policies. The purpose of this policy is to outline appropriate use of the Internet resources available to San Mateo … Employees may also include professional images, company logos and work-related videos and links in email signatures. It would be significant only if the company prevents internet abuse at all levels. 1. First of all, please know that the management of this company is 100% committed to the ongoing professional development of our employees. Not likely I would say. From the book: The HR Toolkit: An Indispensable Resource for Being a Credible Activist by Denise A Romano, MA, EdM Millions of Americans are unemployed or underemployed because they have been unlawfully terminated. Victimized employers usually end up firing or reporting the matter to the legal authority (Clarkson, Miller, & Cross, 2014). We have decided that we are going to put some restricted sites on your web which are your job related so only that will function in your computer set. It give the business owner data and productivity back. Such messages are a threat to the target person and also the organization. However, the employee might not have the intention to harm the company but his or her action will always have adverse effects on the company’ reputation. Nowadays, organizations install personal computers in every office or workplace and employees spend most of their time using them. Stress a recent survey that states that healthy employees are more productive, and show that the business would have to spend less on insurance if the employees are healthier. This Internet Usage Policy applies to all employees of ABC Company, Inc. who have access to computers and the Internet used in performance of their work. APPROVED: John L. Maltbie, County Manager. Similarly, the loss of customer and the company’s financial information are likely to cause long-term problems for the organization if the management does not deal with the situation promptly. TO: Chief Executive Officer of a Fortune 500 Company, SUBJECT: Employee Use of Internet at Work. Also, the memo will address a proposal of two policies that might be used to prevent the abuse of internet by the employees. these type of activities are strictly prohibited. Company employees are expected to use the Internet responsibly and productively. You'll need to create a company computer, email, and internet use policy before you hire new employees. We al… This Internet Usage Policy is applicable to each employee of [ COMPANY NAME ], which requires computer and Internet access for their work. Dear Team, The use of a personal cell phone while at work may present a hazard or distraction to the user and/or co-employees. Policy Purpose. According to the American Management Association (AMA), more than half of U.S. companies engage in some form of email and Internet usage monitoring. White collar crimes are also referred to as paper crimes since they are non-violent and mostly committed in a business setting. Subject: Internet Usage Policy for All Employees. TOPIC 1- Memo to employees about internet usage. 1. The purpose of implementing the policy is to promote safe and productive working environment. Only confidential data of company is going to be accessible on the free internet. May also be called Employee Internet Policy, Company Internet Policy or Computer Usage Policy. NUMBER: F-3. Sample Policy Cell Phone Access and Usage SCSA Online. What are the pros and cons of personal Internet use at work? Use of the Internet by employees of is permitted and encouraged where such use supports the goals and objectives of the business. COUNTY OF SAN MATEO. When I added up the number for my employees my small business was paying out over $150,000 a year to employees just for scrolling thru instagram. Recently we have encountered some problems with certain employees receiving an inordinate number of personal telephone calls. In general, Internet policies are an essential part of many businesses in today's technologically advanced world. ACCESSING THE INTERNET. Required fields are marked *. Memos (memorandums) are regarded as a simple way for circulating information to the employees within the members of the company. Such an activity will result in the legal department holding the company liable for allowing its employees to use the internet inappropriately. FREE Sample Announcement Letters ... internet usage policy GFI Software June 20th, 2018 - The Internet Usage Policy is an important document that must be signed by all employees … Most employers wonder why they are much concerned about the actions of their employees. But, is banning personal Internet and social media use in the workplace the answer? This acceptable use policy sample will serve as the cornerstone for communicating the expected use of technology in the workplace.The template can be downloaded and edited to include the exact messaging you’d like to provide your employees. Moreover, the federal or state laws prohibit the exchange or purchase of pornographic content over the internet. Employee Internet Usage Policy Template. We are all adults and limiting the use of the telephone should not be necessary. Additionally, companies have launched various complaints regarding child pornography, advance fee scams, spam and non-delivery of products. Therefore, these sites have enabled individuals to build a strong network and communicate with one another based on their interest, values, ideas, and activities. To ensure security, avoid the spread of viruses & malware, and to maintain The Company’s Internet Usage Policies or Acceptable Use Policies, employees may only access the Internet through a computer attached to The Company's network and approved Internet firewall or other security device (s). Besides, the company can be rendered liable for the actions caused by employees when they download or view pornographic materials from the internet. They should know that their employee’s actions are, To view this post and other posts in this category please pay the amount below. This policy is meant to ensure that cell phone use while at work is both safe and does not disrupt business operations. To: All Employees. DATE: October 27, 2014. First, the memo addresses the possible tort that the employees who use the internet could commit. Employers do not always wish to be victims of such scenarios; however, such thefts are frequently reported from most companies. Prospective employees should read the policy, sign it, and date it before they start work. Since most studies depend on employee self-reported data, this productivity loss, combined with the concerns employers have for where their employees are surfing the web at work, causes more employers to decide to monitor employee use of the internet. Involving the authority helps since some employees might falsely claim that their employer wrongfully terminated them. This memorandum is written to inform all the employees about new rules of Company regarding Internet usage in the facility. Memorandum POLICIES FOR INTERNET & TECHNOLOGY USE IN THE WORKPLACE. Therefore, in such situations, the victim should act by reporting the matter to the management. Theres an app called Pryze. I was asked to write a memo to employees regarding improper use of their computers and the internet during office hours. Following common sense guidelines to your employees' use will help draft an appropriate, but safe, Internet … This site contains sample documents which are formed on request of our clients, people can go through them and find out some best samples for their use. It includes both incoming and outgoing calls. Your email address will not be published. Also, using the internet besides work can increase the internet usage which can result in slowing down the internet speed and affect everyone’s work. Recently, some activities are taken into account of employees which is strictly prohibited in the premises of the company. As you know, we do not restrict incoming calls. The template of a word memo is required by a company or a businessperson for passing around an official event details or news within the team or company. © 2020 EssayTyping.com. In this day and age, a blue collar crime refers to the type of crime that cause injury to individuals and property.  Also, this type of crime is more physical. Workplace e mail and Internet use employees and employers. This is to inform all the employees that the management has observed that some employees are taking leaves without any permission, the management is very strict about the company’s attendance policy. Some of our employees are misuse the internet access. Alexiya Embery posted Sep 21, 2017 5:44 AM. This Sample Internet Usage Policy applies to all employees of who have access to computers and the Internet to be used in the performance of their work. Employees are always on the verge … 30 to 40 percent of employee Internet activity is non-work-related, according to IDC Research. So, all the employees are requested to use internet in proper manner inside the company. Third, the memo addresses the liability of the corporation versus the liability of the individual employee. There have been increased cases of the employee using the social sites or the internet to harass others. These Sample Memos are written from the perspective of a Human Resources Professional - HOWEVER - Any Employee in ANY JOB at… Therefore, the company should protect its computers by using software that will curb certain types of communication over the internet (Jennings, 2009). All Rights Reserved. • Do not create unnecessary business risk to the company by their misuse […] Second, this memo outlines the possible crimes that employees who use the internet at work commit. Please read the attached file, in which it is mentioned that usage of internet is limited and employees are not allowed to open any un-official browser on the company computer. There's a fine line between being Big Brother and keeping employees from wasting too much time on the Internet. But using the internet other than work can be harmful to employee productivity. An example of a white collar crime that the employee might commit in an organization includes theft of fund from the employer or customer. No cell phone call is … The Internet is the need of the modern world and we highly encourage the use of technology. • Comply with current legislation. There should be confined use of internet and no social media usage is allowed. It gives your employees free stuff for not using their phone at work. Employees spend between one and three hours a day surfing the web on personal business at work, depending on the study reviewed. Some job responsibilities at the company require access to the internet and the use of software in addition to the Microsoft Office suite of products. A computer and email usage policy, also known as an internet usage policy, is a document that you should ideally give to each employee upon hiring. RESPONSIBLE DEPARTMENT: Information Services Department. Cell phone usage policy Cell phone usage policy at work. How to create memo to remind all employees that XMMS. However, employees must: • Use the internet in an acceptable way. We will scan each employee’s work responsibilities and questions would be asked if unrelated browsers has opened in his computer set during work hours. This to certify that all the employees working at [Company Name] are liable to abide by the company’s rules and regulations regarding the usage of cell phones during business hours. Your employer might believe that monitoring employees' Internet usage ensures that employees don't drain the company's limited server and hard drive storage space because of excessive personal use. Company has written this memo to implement new rules for internet usage. Coursework Writing Service that You Will Like, A Memo on the Employee Use of Internet at Work. A tort is a wrongful act done by an individual that leads to civil legal liability. Internet using Use of the internet is permitted and encouraged where such use supports the goals and objectives of the business. Also, the memo will address a proposal of two policies that might be used to prevent the abuse of internet by the employees. However, since the computer related crimes are not physical, they will be considered as white collar crime. 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